Overview #
The View Employee Details page allows authorized users to review an employee’s full profile from one place, including personal information, employment details, assets, benefits, leave quota, work hours, bank details, and payroll config.
Who Can Use This Feature #
This feature can be used by:
- Subscriber Admin
- Tenant Admin
- Employee with permission
Employee access depends on permissions assigned by the Subscriber Admin.
Permission Behavior #
Permission is managed from:
Subscriber Admin → Permission → Employee
Available access:
- View Employee Profiles (For All): Employee can view only their own profile.
- View Profile & Account (For Own): Employee can view all employee profiles based on permission.
Without permission, the profile route is hidden or shows the Access Denied Page.
Access / Navigation #
- Go to Dashboard → Employees.
- Find the employee.
- Click the row or open the three-dot Action menu.
- Click View.
Navigation path:
Dashboard → Employees → View
Page Layout #
The Employee Details page includes:
- Employee profile header
- Edit Employee button, if permitted
- Profile tabs
Tabs:
- Personal Info
- Employment
- Assets
- Benefits
- Leave Quota
- Work Hours
- Payroll Config
Employee Header #
The header shows:
- Avatar or initials
- Employee name
- Work email
- Phone number
- Joined date
- Designation
- Department
- Employee ID
- Employment status badge
Missing values show N/A.
Personal Info Tab #
Shows employee personal, contact, address, and emergency contact information.
Includes:
- Full Name
- Employee ID
- Date of Birth
- Gender
- Blood Group
- Phone
- Work Email
- Personal Email
- Present Address
- Permanent Address
- Emergency Contact
Employment Tab #
Shows employee job and employment-related details.
Includes:
- Designation
- Department
- Employment Status
- Employee ID
- Employment Type
- Role
- Pay Type
- Salary or Pay Amount
- Overtime / Lieu Leave details
- Scheduled Weekly Hours
- Shift Worker status
- Joining Date
- Probation details
- Reporting Manager
- Bank Details
Bank Details may include bank name, branch, account number, account holder, routing number, and TIN / SSN / NID.
Bank Deposit Forms #
The Employment tab may show Bank Deposit Forms.
Rules:
- Only PDF files are allowed.
- Maximum 3 files can be uploaded.
- Current file count is shown, such as Current files: 0/3.
- Upload is disabled after reaching 3 files.
- View/download and delete actions depend on permission.
Assets Tab #
Shows assets assigned to the employee from the Asset / Tracking module.
May include:
- Asset Type or Name
- Manufacturer / Model
- Serial Number
- Status
- Due Date or Return Date
If no asset is assigned, an empty state is shown.
Benefits Tab #
Shows benefits assigned to the employee.
May include:
- Benefit Name
- Amount
- Currency
Examples: Home Allowance, Health Insurance, Travel Allowance.
Leave Quota Tab #
Shows leave entitlement, used leave, balance, and extra work balance.
May include:
- Overtime Balance
- Lieu Leave Hours
- Entitled per year
- Earned
- Total Used
- Paid Used
- Unpaid Used
- Uncategorized Used
- Balance
Work Hours Tab #
The Work Hours tab changes based on whether the employee is a Shift Worker or Non-Shift Worker.
Non-Shift Worker #
Shows:
- Work Summary
- Weekly Schedule
- Assigned Work Days, if available
Weekly Schedule includes day, start time, end time, break duration, and work hours.
Shift Worker #
Shows Shift Work Schedule with month and year filter.
Filter controls:
- Month
- Year
- Find
Shift schedule shows date, day name, start time, end time, break duration, and work hours.
Work hours are calculated as:
End time − Start time − Break duration
Payroll Config Tab #
Shows payroll-related configuration assigned to the employee.
May include:
- Bonus information
- Tax information
- Work location information
Sensitive payroll values are shown only when allowed.
Frequently Asked Questions #
Can an employee view another employee’s profile? #
Only if View All Employees permission is assigned.
Why can’t I see the Edit Employee button? #
The button appears only when update permission is assigned.
Why are some fields showing N/A? #
The field is missing or not configured.
Why is the Work Hours tab different for some employees? #
Non-shift employees show weekly schedules. Shift workers show shift schedules with month and year filtering.