The View All Purchase Requests module lets authorized users view all purchase requests across the organization in one place. You can see requests in all statuses, including Pending, Approved, and Rejected.
This is a view-only page, so you cannot approve, reject, edit, or delete purchase requests from here.
Where to Find It #
Go to Dashboard → Purchase → All Purchase. The page is titled All Purchase Requests. If the menu item is not there for you, you do not have the permission below — ask your Subscriber Admin.
Who Can Use This Feature #
Subscriber Admin can always access View All Purchase Requests and see every purchase request in the company, without needing any specific permission.
Employees can access it only if they hold the required permission below.
Permission Behavior
One permission controls access to this entire page:
- View All Purchase Requests (Route Access)
Required action: View
Grants access to the View All Purchase Requests page, showing every employee’s purchase requests company-wide.
Without this permission (and without being the Subscriber Admin), opening this page shows a “no access” message instead of the purchase request list.
To open and view the details of a purchase request, the employee also needs the View Purchase Request Details permission.
This permission can be assigned directly to an employee, or to an entire team at once (so everyone on that team inherits it, including teams set up as “all employees” or “all reporting managers”). See the Permissions Management guide for how to assign permissions.
What the List Shows #
Each row in the All Purchase Requests table shows:
- ID — the request’s own Request ID, or the employee’s ID if a Request ID isn’t available.
- Employee — the requester’s photo, name, and designation.
- Est Cost — the estimated cost, shown with its currency code.
- Attachment — a simple checkmark or cross showing whether the request has any attachments, not a download link itself.
- Priority — High, Medium, or Low.
- Status — Pending, Approved, or Rejected.
- Requested Date — when the request was originally submitted.
- Action — a View option that opens the request’s details.
You can show or hide most of these columns yourself using the Columns option above the table. By default, the newest submitted requests appear first.
Search and Filters #
You can narrow the list using:
- Search — by employee name or the request’s own Request ID. This doesn’t match the plain employee ID sometimes shown as a fallback in the ID column — search by name instead in that case.
- Priority — All, High, Medium, or Low.
- Status — Pending, Approved, Rejected, or All.
- Requested Date (From / To) — a date range based on when the request was submitted.
Viewing a Purchase Request’s Details #
Clicking View (or clicking anywhere on a row) opens that purchase request’s details, showing:
- An overview of the request — requester, equipment or service details, estimated cost, currency, and priority level.
- The approval flow steps and history, if the request has one.
- A Timeline — a Date / Action / Action By table of what has actually happened to the request: Created (and who filed it), any edits with the exact fields that changed from old value to new (attachment changes show as a count of files added and removed), and each approval or rejection with the person who made it. This is where to look when you need to answer “who changed this cost, and when?” — which is usually why people come to this page in the first place.
- Uploaded attachments.
- Comments on the request.
There are no Approve/Reject actions here even for eligible approvers — those only appear from the Approve Purchase Request page. Commenting is still possible from this details page, on the same terms as anywhere else in Office-X — only while the request is still Pending.
Good to know: View All Purchase Requests (Route Access) only gives access to the request list. It does not automatically allow you to open a request’s details.
To view a specific purchase request, you must be the requester, the person who created it on their behalf, the requester’s Reporting Manager, a named approver in the approval flow, the Subscriber Admin, or have View Purchase Request Details permission. Otherwise, clicking View will take you back to the request list.
Summary #
The View All Purchase Requests module ensures that authorized users have full visibility of all purchase submissions across the organization, in every status. It’s mainly used to monitor procurement activity and maintain historical records — it does not offer any way to act on a request, only to search, filter, and review it. Permission controls (the View All Purchase Requests (Route Access) permission, or Subscriber Admin status) maintain security while providing a single source of truth for company-wide purchase visibility.
