The View All Travel Requests module allows authorized users to view all travel requests submitted by employees, across every travel mode and every status (Pending, Approved, Rejected). It’s a company-wide, read-only monitoring view — it doesn’t let you approve, reject, edit, or delete anything from here.
Access to this module is permission-based.
Where to Find It #
Go to Dashboard → Travel → View. The page is titled All Travel Requests. If the menu item is not there for you, you do not have the permission below — ask your Subscriber Admin.
Who Can Use This Feature #
Subscriber Admin can always access View All Travel Requests and see every travel request in the company, without needing any specific permission.
Employees can access it only if they hold the required permission below.
Permission Behavior
One permission controls access to this entire page:
- View All Travel Requests (Route Access)
Required action: View
Grants access to the View All Travel Requests page, showing every employee’s travel requests company-wide.
Without this permission (and without being the Subscriber Admin), attempting to open this page shows a “no access” message instead of the travel request list.
To open and view the details of a travel request, the employee also needs the View Travel Request Details permission.
This permission can be assigned directly to an employee, or to an entire team at once (so everyone on that team inherits it, including teams set up as “all employees” or “all reporting managers”). See the Permissions Management guide for how to assign permissions.
What the List Shows #
Each row in the All Travel Requests table shows:
- ID — the request’s own Request ID, or the employee’s ID if a Request ID isn’t available.
- Employee — the requester’s photo, name, and designation.
- Start Date / End Date — the travel period.
- Travel Mode — Airplane, Train, Bus, Car, or Other.
- Attachment — a simple checkmark or cross showing whether the request has any attachments, not a download link itself.
- Status — Pending, Approved, or Rejected.
- Requested Date — when the request was originally submitted.
- Action — a View option that opens the request’s details.
You can show or hide most of these columns yourself using the Columns option above the table.
By default, the newest submitted requests appear first.
Search and Filters #
You can narrow the list using:
- Search — by employee name or the request’s own Request ID. This doesn’t match the plain employee ID sometimes shown as a fallback in the ID column — search by name instead in that case.
- Status — Pending, Approved, Rejected, or All.
- Travel Mode — filter to a single mode (Airplane, Train, Bus, Car, Other).
- Requested Date (From / To) — a date range.
Viewing a Travel Request’s Details #
Clicking View (or clicking anywhere on a row) opens that travel request’s details, showing:
- An overview of the request — employee, title, destination, dates, travel mode, transportation and hotel costs, and currency.
- The approval flow steps and history, if the request has one.
- A Timeline — a Date / Action / Action By table of what has actually happened to the request: Created (and who filed it), any edits with the exact fields that changed from old value to new, and each approval or rejection with the person who made it. This is where to look when you need to answer “who changed these dates, and when?” — which is usually why people come to this page in the first place.
- Uploaded attachments.
- Comments on the request.
There are no Approve/Reject actions here even for eligible approvers — those only appear from the Approve Travel Request page. Commenting is still possible from this details page, on the same terms as anywhere else in Office-X — only while the request is still Pending.
Good to know: View All Travel Requests (Route Access) only gives access to the travel request list. It does not automatically give access to individual request details.
To view a specific request, you must be the requester, the person who created it on their behalf, the requester’s Reporting Manager, a named approver in the approval flow, the Subscriber Admin, or have View Travel Request Details permission. Otherwise, clicking View will take you to the Create Travel Request page.
Summary #
The View All Travel Requests module ensures that authorized users have full visibility of all travel submissions, across all travel modes and statuses. It’s mainly used to monitor travel activity and maintain historical records — it does not offer any way to act on a request, only to search, filter, and review it. Permission controls (the View All Travel Requests (Route Access) permission, or Subscriber Admin status) maintain security while providing a single source of truth for company-wide travel visibility.
