Track, manage, and monitor all company assets in one place.
Every business owns valuable assets — from laptops and office furniture to vehicles and software licenses. These assets play a vital role not only in daily operations but also in the company’s net worth and valuation.
The Asset Tracking module in Office-X helps management and HR teams maintain complete visibility over every item owned by the company.
Whether you’re a CEO checking total assets or an admin verifying who currently holds which device — everything is just one click away.
Permission Behavior #
Asset Tracking permissions are controlled from:
Dashboard → Admin → Permission → Tracking
In the Tracking permission section, the following asset permissions are available:
- Create Asset
- Duplicate Asset (For All)
- Edit Asset (For All)
- View Asset (For All)
- View Asset (For Own)
Each permission is controlled by its related action toggle: Create, View, or Update.
Available Asset Permissions #
- Create Asset
Required action: Create
Allows the user to add new company assets. - View Asset (For Own)
Required action: View
Allows the user to view only assets currently assigned to themselves. - View Asset (For All)
Required action: View
Allows the user to view all company assets across the organization. - Edit Asset (For All)
Required action: Update
Allows the user to edit asset details, ownership, condition, purchase information, and related asset data. - Duplicate Asset (For All)
Required action: Update
Allows the user to duplicate an existing asset and create a new asset using copied asset information.
Adding a New Asset #
To add a new asset, click “Add Asset”, enter required details like Asset Tag and Asset Type, and fill in any optional information such as model, purchase details, and ownership. You can also upload supporting files (images or documents).
You can upload up to 5 files (JPEG, JPG, PNG, PDF), each with a maximum size of 2MB.
Click “Add” to save. If a Current Owner is assigned, the asset will automatically appear in that employee’s asset list.
Managing Assets #
After adding an asset, you can:
- View: View allows you to open full asset details, where you can see complete owner information, asset data, and access attachments. You can also preview and download any uploaded files directly from the details page. This option is available only if you have View Asset (For Own) or View Asset (For All) permission. With For Own, you can view only assets assigned to you, while For All allows access to all assets.
- Edit: Edit allows you to update asset information at any time, including changing ownership, modifying asset details, and updating condition-related information to keep records accurate. This option is available only if you have Edit Asset (For All) permission, which allows you to modify asset details across the system.
- Duplicate: Duplicate allows you to create a new asset using existing asset data. It opens a pre-filled form, making it quick and easy to add similar assets without entering all information again. This option is available only if you have Duplicate Asset (For All) permission, allowing you to duplicate any asset in the system.
This ensures your records always reflect the current real-world ownership and condition of every item.
Why It Matters #
- Maintains a transparent record of all company property.
- Prevents asset loss or misplacement.
- Simplifies audits and reporting.
- Helps track depreciation and replacement schedules.
Summary #
With Office-X Asset Tracking, your organization stays organized, accountable, and audit-ready — ensuring every asset is exactly where it should be.