The Approve Leaves module allows eligible approvers to review, approve, or reject leave requests submitted by employees.
This module helps organizations manage leave approvals in a structured and traceable way. Depending on the company setup, leave requests may follow a single-step or multi-step approval flow.
Approval Flow Behavior #
If your organization has an approval flow configured for leave requests, each leave request follows that approval flow step by step.
Only users who are assigned as approvers in the applicable approval flow step can take approval actions for that leave request.
Approvers may include:
- Reporting Manager
- Company Admin
- Selected Employees
- Any other approver configured in the approval flow
If no approval flow is configured, leave requests will default to the admin for approval.
Who Can Approve or Reject Leave Requests? #
A user can approve or reject a leave request only when both conditions are met:
- The user is assigned as an approver in the relevant approval flow step.
- The user has the required permission for the action.
Required permissions:
- Approve Leave Request (For All) — required to approve leave requests.
- Reject Leave Request (For All) — required to reject leave requests.
Being included in the approval flow alone is not enough. The approver must also have the required permission.
Similarly, having the permission alone is not enough if the user is not part of the applicable approval flow step.
If either condition is missing, the Approve or Reject action will not be available, and direct action through API should be blocked by the system.
Action Options for Approvers #
Eligible approvers can perform actions based on their approval flow assignment and permissions.
- Approve
Approves the leave request. If a multi-step approval flow is configured, the request moves to the next approval step. If it is the final step, the leave request status becomes Approved. - Reject
Rejects the leave request. The approver can add comments explaining the reason for rejection. Once rejected, the leave request status becomes Rejected. - View
Opens the leave request details so the approver can review the request before taking action.
What Approvers Can View #
From the leave request details, approvers can review:
- Leave type, period, and requested hours
- Employee leave balance and entitlement
- Approval workflow steps
- Approval history
- Previous comments or communication
Comments & Communication #
Approvers can add comments to leave requests to:
- Communicate instructions to the employee
- Ask for clarification regarding the request
- Provide feedback before final approval or rejection
- Explain the reason for rejection
All comments are logged and visible in the leave request history for transparency.
Summary #
The Approve Leaves module ensures that leave requests are reviewed accurately, efficiently, and according to company policy.
Approval and rejection are controlled by both the Approval Flow and user permissions. Only users assigned as approvers in the relevant approval flow step and holding the required Approve Leave Request (For All) or Reject Leave Request (For All) permission can take action.
This keeps the leave approval process structured, secure, transparent, and traceable.