The Edit Employee page is accessed via the “Edit” option in the Action Menu of the Employee Table under the Employees route. This page allows admins and permitted users to update employee information quickly and accurately while keeping all records up to date. Until seat assign edit option does not show.
Overview #
This page opens a multi-step editable form, following the same structure as Add Employee:
- Employment Info
- Personal Info
- Present Address
- Permanent Address
- Bank Details
All fields are pre-filled with existing employee data, enabling faster edits and reducing errors.
Important: The employee must have an assigned seat. If no seat is assigned, the Edit action is hidden and editing is blocked.
Key Features & Business Logic #
- Pre-filled Data: All form fields are pre-filled with the employee’s current information for faster and accurate updates.
- Multi-Step Form: The editable form mirrors the Add Employee workflow, covering Employment Info, Personal Info, Present & Permanent Address, and Bank Details.
- Seat Dependency: Editing is only allowed if the employee has an assigned seat. Without a seat, the Edit Employee action is hidden.
- Duplicate Prevention: Edited data cannot conflict with other employees’ Employee ID, email, or phone number.
- Probation Logic:
- If the probation period has ended, the Probation End field is disabled.
- If probation is ongoing, the date must be equal to or later than the current date.
- Employment Status Control: Employment Status cannot be changed here; any status updates follow a separate workflow.
- Impact Reflection: Changes to Pay Type, Overtime, Lieu Leave, Benefits, and Leave are automatically reflected in Payroll, Leave, and related modules.
- System-Wide Updates: All changes are instantly applied across the system, ensuring data integrity and accurate reporting.
Summary #
The Edit Employee page provides a centralized interface to maintain accurate employee records, benefits, leave policies, and financial information all in one place. It ensures that employee data is current, reliable, and synchronized across the organization.