The Admin Module in Office-X gives you full control over your organization’s internal setup and configuration. From here, you can define departments, pay structures, employment types, leave policies, benefits, and much more — making it the foundation of your entire office management system.
Everything added or modified here directly impacts what appears during employee creation, billing, attendance, reporting, and permissions.
Departments #
On dashboard → departments, System-generated departments come pre-loaded (e.g., HR, Accounts, IT, etc.), but you can easily add, edit, or delete any department based on your organization’s structure.
When adding a new employee, these departments automatically appear in the department dropdown for quick assignment.
Designations #
On dashboard → designations, Define and manage employee roles with custom designations.
You’ll find some predefined options, but you can also create new ones or edit/delete existing ones.
For example: Software Engineer, Sales Executive, Project Manager, HR Assistant, etc.
These appear automatically when assigning designations during employee creation.
Pay Types #
On dashboard → pay types, manage how employees are paid.
Office-X supports both Hourly and Salary-based payment structures.
You can add, edit, or remove pay types to fit your company policy. These options also appear when defining employee payment preferences.
Employment Status #
On dashboard → employment status, Define employment statuses such as:
- Active
- Inactive
- On Leave
- Resigned
- Suspended
You can freely add, edit, or delete statuses as needed.
These statuses appear under each employee’s record and can be changed anytime through the Employee Table.
Leave Types #
On dashboard → leave types, Customize all types of leaves according to company policy — such as Casual Leave, Sick Leave, Maternity Leave, or Annual Leave.
These types are later reflected in the employee’s Leave Quota section and during leave request or approval.
Benefits #
On dashboard → benefits, Define company-provided benefits for employees.
Some examples include:
- Health Insurance — Monthly Coverage
- Travel Allowance — Fixed or Variable
- Internet or Phone Allowance
You can add, update, or remove benefits anytime. During employee onboarding, these benefits appear for assignment.
Expense Categories #
On dashboard → expense categories, set up predefined expense categories to streamline billing and reimbursement.
Examples: Office Supplies, Client Meeting, Travel, Internet Bill, etc.
When employees submit a bill or expense request, they must select from these predefined categories, ensuring consistent tracking and reporting.
Teams Management #
On dashboard → teams, Create teams within your organization — such as Development Team, Design Team, Support Team, etc.
Later, you can assign team-wise permissions from
Admin → Permissions → Team Permissions.
Simply search for the team you created here and manage access rights in one place.
All Forms #
On dashboard → forms, Store and manage frequently used office documents that employees often need to print or access — such as:
- Bank Deposit Form
- Employee Reimbursement Form
- Leave Application Template
This keeps all critical workplace forms easily accessible and organized.
Events & Announcements #
On dashboard → announcements, Create and publish office-wide events or announcements.
Once created, employees will instantly see them on their dashboard — just like a digital notice board.
Use this to share company updates, upcoming holidays, celebrations, or important reminders.
Incident Configuration #
On dashboard → incident config, Manage and define incident-related settings used in your Incident Reporting System.
You can create and configure:
- Incident Status (e.g., Open, Under Review, Resolved)
- Incident Severity (Low, Medium, High, Critical)
- Incident Type (Network Issue, HR Complaint, Safety Hazard, etc.)
These configurations appear during the creation of any incident report for consistent categorization.
IP Configuration #
On dashboard → IP Config, strengthen attendance security by setting allowed IP addresses.
Only employees connected to these registered IPs (typically your workplace network) can mark attendance — preventing remote or fraudulent check-ins.
Currency Management #
On dashboard → currency, Add and manage multiple currencies for your organization.
You can:
- Define your workplace currencies
- Set a default currency
- Use them across billing, purchase requests, and other financial modules
The default currency automatically appears throughout the system unless changed.
Support Categories #
On dashboard → Support Category, Configure and organize your internal support ticket system.
Each category defines how support requests are routed and handled.
You can specify:
- Category Title
- Assigned Members (responsible employees)
- Status (Active/Inactive)
When an employee creates a support ticket under a specific category, it automatically goes to the assigned team members for resolution.
Example:
| Category | Members | Status |
|---|---|---|
| Attendance | Fahim Muntasir Akib, Md. Anisur Rahman | Active |
This ensures that every issue reaches the right people without manual intervention.
Summary #
The Admin Module is the backbone of Office-X.
It lets you configure every critical setting — from departments and pay types to benefits, incidents, and support systems — ensuring your entire workplace runs smoothly, consistently, and securely.
