Manage employee work schedules efficiently
The Work Shifts module in Office-X allows admins to create, assign, and manage employee work schedules in both weekly and monthly views. This ensures that every employee’s working hour and break times are well-organized and easy to track.
Dashboard Overview #
When you open the Work Shifts page, you’ll see a clear summary of your current scheduling data:
| Summary | Description |
|---|---|
| Total Employees | Number of employees under the schedule |
| Total Shifts | Total number of shift templates created |
| Total Shifted Working Hours | Combined total working hours for all active shifts |
You can easily toggle between Weekly and Monthly views to see work schedules as per your preference.
A date range filter allows you to view shifts between any two dates — perfect for reviewing previous weeks or upcoming schedules.
Weekly & Monthly Schedule View #
In the Weekly View, you’ll see all employees listed on the left and each day of the week across the top.
Each employee row displays their assigned shifts, for example:
- 9:00 AM – 6:00 PM (8h work, 1h break)
- 6:00 PM – 3:00 AM (Night Shift) (8h work, 1h break)
Admins can click “+ Add Shift” to add or modify an employee’s schedule for that day.
Employees, however, cannot create or edit shifts — they can only view their assigned schedules.
You can also print the current view or export it to Excel for record keeping.
Add Bulk Shift #
At the top, you’ll find the Add Bulk Shift button — this lets admins create and assign a work shift to multiple employees at once.
Add Work Shift #
When creating a new shift schedule, fill in the following details:
| Field | Description | Example |
|---|---|---|
| Shift Period | Start and End Date of the shift | Oct 22, 2025 – Oct 28, 2025 |
| Shift Time | Start and End Time | 9:00 AM – 6:00 PM |
| Select Employees | Choose one or more employees to assign | John Doe, Md. Anisur Rahman |
After selecting employees, you can configure their Weekly Schedule & Break Times:
- Select active working days (e.g., Mon–Fri)
- Define daily break durations (in minutes)
This ensures flexible scheduling for both regular and shift-based employees.
Print Shifts #
From the Work Shifts dashboard, admins can print a shift schedule to maintain physical copies or display it in the workplace notice board.
Key Highlights #
✅ Manage shifts by week or month
✅ Assign shifts to one or multiple employees at once
✅ Define break times for each day
✅ Employees can view (but not edit) their schedules
✅ Export and print shift data easily
Why It’s Useful #
The Work Shifts feature ensures that organizations — whether operating day, night, or rotating shifts — can maintain structured scheduling for all employees.
It provides clear visibility to both management and staff, reducing confusion and improving time management.
