Record and track workplace incidents efficiently
Every organization faces occasional incidents — from minor accidents to serious safety hazards like fire, electrical issues, or equipment failure. Properly documenting these events is critical for:
- Ensuring employee safety
- Regulatory compliance
- Risk management
- Preventing recurrence of similar incidents
The Incident Report module in Office-X allows employees and managers to report incidents easily and ensures management can track, review, and resolve them promptly.
Add a New Incident Report #
Employees or managers can create a new incident report by filling out the following information:
| Field | Example / Notes |
|---|---|
| Incident Name* | “Electrical Short Circuit in Lab” |
| Severity* | Low / Medium / High / Critical |
| Status* | Open / In Progress / Resolved |
| Incident Type* | Fire / Electrical / Safety / HR Issue |
| Impact Date* | mm/dd/yyyy –: — — |
| Incident Location | Lab 3, 2nd Floor |
| Media | Optional photos or videos |
| Incident Details* | Detailed description of what happened |
| Reported By | Search and select employee |
| Incident Manager | Search and assign employee |
| Attachments | Upload supporting files |
Click “Add” to save the incident report. 🎉
Incident Report List #
Once added, all incidents are displayed in a List of Incidents, where you can search, filter, and track reports efficiently.
| Column | Description |
|---|---|
| Incident Name | Name of the reported incident |
| Reported By | Employee who reported the incident |
| Incident Manager | Assigned manager handling the case |
| Status | Current status (Open, In Progress, Resolved) |
| Incident Type | Category of incident |
| Impact Date | When the incident occurred |
| Attachment | Any media or document uploaded |
| Action | View, Edit, or Delete the report |
You can also search by incident name or apply filters to quickly locate specific reports.
Why It’s Important #
- Ensures Safety: Quick reporting helps prevent further incidents.
- Accountability: Tracks who reported, managed, and resolved the incident.
- Documentation: Maintains a clear history for audits or investigations.
- Transparency: Management gets a complete overview of workplace safety in real-time.
In Short #
With Office-X Incident Reports, every incident is properly recorded, tracked, and managed — keeping your workplace safer, accountable, and compliant.
